Wiki
The manual + your own work instructions, one smart search · "Your articles" can be linked from checklist lines as 📖 How to do it
Getting started — first steps for a new tenant
The platform starts completely empty — no premade data, everything is yours. Set it up in this order: 1. ⚙ Settings — fill in your company details (th…
Getting started · setup · start · onboarding · first
Accounts, login, kinds of accounts
Four kinds of account : the platform admin switches the paid modules on per organisation; a tenant admin has everything the organisation has and invi…
Getting started · login · password · invite · user
Master Data — categories, locations, units
One category at a time : 🛠 Admin → Master data shows a menu on the left — Products & work (cargo products, cleaning programs, machines), Yard & depo…
Getting started · category · location · unit · bookkeeping
Items and the code system
Item codes are generated by the system : category code + storage-location short code + sequence, e.g. 4101-CHE-001 . They are never manually editable …
Inventory · item · code · create · archive
Safety pictograms and warnings
Items carry three safety layers, all optional: GHS danger pictograms (corrosive, flammable, toxic, environment), PPE pictograms (gloves, mask, goggles…
Inventory · safety · ghs · ppe · danger
Stock: updating, movements, statuses
Update stock from the items list ( ± Stock ), the item card, or by scanning the item's QR with a phone. You enter the counted amount ; the app logs th…
Inventory · stock · count · update · movement
⌛ Expiring test kits — lots, FEFO and reminders
For items like ATP or pH test kits every box has a shelf life. Tick ⌛ Track expiry dates on the item and the app manages it per LOT: 1. Booking a deli…
Inventory · expiry · atp · ph · test kit
Kanban cards and QR codes
Every item has a printable Kanban card : item name, code, storage location, minimum amount, and a QR code. Print it (A6 landscape works well), laminat…
Inventory · kanban · qr · card · print
Ordering — from 🛒 to delivered
Press 🛒 anywhere — items list, item card, QR screen, dashboard alert, or the vendor's page. The order form pre-fills everything it knows: the awarded…
Ordering · order · po · purchase · send
Order approvals
Orders above the tenant's approval limit (set in ⚙ Settings, e.g. €3.000 excl. VAT) placed by a non-Admin do not send directly — they park as Waiting …
Ordering · approval · limit · admin · pending
Delivery dates and reminders
Every order can carry a latest delivery date — auto-filled from the vendor's promised lead time (today + N workdays) and always overridable. The dashb…
Ordering · reminder · late · overdue · delivery date
Companies — one register, many roles
One register holds every company; a company can be vendor, customer, partner and service provider at once. Country drives the VAT rule (NL → BTW, else…
Companies · vendor · customer · company · contact
Linking items to vendors (their codes, their names, prices)
The Items they supply card on a vendor's page connects your items to that vendor: their item code and their item name (what prints on orders — your in…
Companies · listing · their code · their name · price
Tenders — request quotes with magic links
A tender = items + invited vendors. Each vendor receives an individual email in their language with a private magic link — no login, and no vendor eve…
Tendering · tender · rfq · quote · magic link
Mail — broadcasts, templates, one-off emails
The Mail module sends from your own mailbox. 📣 Broadcast : one message to a slice of the register — filter by role or tag, Select all acts on the fil…
Mail · broadcast · mass mail · template · signature
Reports — charts and Excel exports
The Reports tab shows live charts — spend per month, per bookkeeping category (the financial-code report), per vendor, stock health, and the order pip…
Admin · report · export · excel · csv
🛠 Admin — one place for everything an admin manages
Since v69 the old Master Data and ⚙ Settings tabs are merged into ONE 🛠 Admin entry with four subtabs: 1. 👥 Users & rights — invite users, revoke in…
Admin · admin · settings · master data · users
Logs — the everything log (audits)
The Logs tab is one merged timeline of everything that happened: mails sent, stock movements, order status steps, completed checklists, equipment prob…
Admin · logs · audit · history · who did what
Settings (🛠 Admin → ⚙ Settings)
Admin-only, found under 🛠 Admin → ⚙ Settings since v69. Company details print on every order email header. The approval limit decides which orders ne…
Admin · settings · company details · approval limit · employees
User rights — who can see and do what
Found under 🛠 Admin → 👥 Users & rights since v69. Every user gets a right per module: None (the module disappears from their menu), View (they can o…
Settings · rights · access · permissions · roles
Archive, restore, amend — why nothing is ever deleted
Nothing in the platform is ever deleted. Archiving hides an entry from active lists; the row, its code, its history and its references stay forever — …
Admin · archive · restore · delete · amend
Maintenance — machines, schedules, service orders
The Maintenance tab is orders only : the list of maintenance orders plus two buttons — 🔧 New maintenance order (pick the machine inside) and ⚠ Report…
Inventory · maintenance · machine · equipment · service
Checklists — design your own, from blocks
Create new checklist first asks: Operational (your own template library) or Preloading (one premade template from the paper form, created only on req…
Checklists · deviation · meterstanden · report · instruction
Waste — levels, triggers and pickup orders
Waste is the mirror of stock: materials that build up and must be picked up. Define your own waste items — e.g. sludge in a tank, fat in IBCs — each w…
Inventory · waste · afval · slib · sludge
Equipment & the 📷 Scan
One register for everything that rolls or runs: trailers, containers, trekkers, Terbergs, heftrucks — shared with Maintenance, so nothing is register…
Modules · equipment · materieel · scan · trailer
♨ Heating & steaming — steam bays, work list, map
Two things, one menu. Steaming (120 °C, 2 bar) is active heating by the cleaning crew on a steam connection, tracked as an order with an HO-number, t…
Modules · heating · verwarmen · verwarming · steam
🧴 Cargo products & tradenames — one product, many names
What it is : the register of what travels inside the tanks and containers you clean, heat or store — juices, oils, chemicals, feed. It lives under 🛠…
Modules · cargo · product · tradename · alias
🗺 Yard map — spots, heating zones, steam and the work list
Where : the 🗺 Yard tab, and inside ♨ Heating & steaming (tabs Work list and Map). The work list starts with planning's steaming orders — tank, produ…
Modules · yard · map · parking · spot
📊 Management — dashboards, week report, year
Where : the 📊 Management tab. Four views: 🏭 Operations (SQDC at a glance — today and this week, last 12 weeks per team, live yard counters, safety …
Modules · report · weekly · yearly · management
🎓 Skills matrix — who may do what
Where : 📊 Management → 🎓 Skills. One grid — people × skills and trainings — like the Excel matrix it replaces. Skills carry a level: 0 never · 1 ra…
Management · skills · matrix · training · exam
🗓 Roster — dates × people
Where : 📊 Management → 🗓 Roster. Built on the roster mail the depot already sends and made to fit one screen : rows are dates , columns are people …
Management · roster · schedule · shift · week
💼 CRM — pipeline, follow-ups and account health
What it is : the sales side of the Companies register. Nothing is duplicated — a deal always hangs on a company, so its contacts, timeline, files and…
Modules · crm · sales · deal · lead
👥 People — the employee file
Where : 📊 Management → 👥 People. The contact list (name, team, job, 🌍 language, phone, mail, address, since) with 📥 CSV and 🖨 print — and a file…
Management · people · employee · contact · address
⚠ Incidents — always with a 5-why
Where : 📊 Management → ⚠ Incidents. One register for anything where the cleaning is the cause — a person, an order, a tank, a machine, a customer co…
Management · incident · 5 why · root cause · near miss
🏭 Preloading — one run, three stages, two packs
What it is. Preloading is the work at a customer's loading site (for ITC: SD Guthrie in Zwijndrecht): the preloader takes a disconnected trailer, che…
Management · preloading · voorladen · preload · SDG
🧼 EFTCO cleaning codes — what P26, E10, C30 mean
What it is. The EFTCO cleaning codes (European Federation of Tank Cleaning Organisations, revision 33 · 01-01-2025) are the standard codes on every E…
Management · eftco · code · codes · P26